The Golden Rules for Staffing & Hosting an Event

Photo by Arnelle Lozada

Producing an event is no small feat. From the passed apps to how many bottles of wine to buy to staffing there are a million tiny details to get right. Behind-the-scenes is rather different from front of house. 

There's a reason "art" is part of the party. Hosting is an art and if you're looking to throw an event or produce one, Quench Staffing is breaking down the logistics and what to expect when you host a 50-100 person event.  

1. HAVE FOOD AND DRINKS READY FOR WHEN GUESTS ARRIVE 

Passed appetizers are important-- especially if you aren't hosting a sit-down meal. You can keep it simple while remembering the basics. 

Napkins, bite-sized tasty morsels, and drinks. You don't want people twiddling their thumbs and thinking about how hungry they are. 

People come to events hungry. Feed them. 

2. STAFFING, JUST WHAT DO YOU NEED?

The staff will be well versed in serving etiquette and bussing procedures. 

This is what Quench recommends for a 50-100 person event. 

  • 4-6 Mixologist Bartenders
  • 4-6 Tray Passers passing both cocktails and food (Who wants to wait?!)

Quench says that occasionally clients don't take them up on their staffing count recommendations or forget to book bussers! Bussers are extremely important. Guests standing around with a dirty napkin or seeing empty plates scattered through the event is not an image you want. 

What you do want? Guests with fresh cocktails in hand and the perfect bite within arms' reach at all times. This comes down to staffing right. Which brings us to the next "must":

OPT FOR A STAFF MANAGER

Staff managers are essential for large events. Quench is a well-oiled machine and operate as efficiently as possible! Popular A-list events with packed guests list can be very demanding and staff managers are able to relive the stress the client might be experiencing. 

What you want to focus on is entertaining-- not micro-managing the kitchen or the rate at which apps are being consumed. A staff manager pays attention to all of the details so you can pay attention to your guests. 

Mix, mingle, and make solid impression, while the staff manager handles the minutia. 

A PLAYLIST IS A MUST

Music at an event is a non-negotiable. Radio commercials are a non-starter. It doesn't matter how gorgeous the decor is, how on top of it the staff is, or how tasty the morsels are, without music your event will fall flat, and your guests will u-turn out the door. 

EXPECT YOUR HOME LEFT SPIC AND SPAN

There are certain tasks you might not realize a staff is responsible for. These are all deal points that can, and should, be discussed upfront. Quench loves leaving a home or venue perfectly clean so the hosts can kick back and bask in the afterglow of the event rather than worry about an after party mess!

One old hosting rule of thumb: never let your guests see you cleaning. You don't need to worry about dirty dishes in the sink.

Want more tips of how to nail your next event? Check out Quench Staffing and their recommendations while also taking full advantage of their unique staffing services tailored to any event you might have! 

About Quench: From corporate events in need of marketing and branding, to weddings and private events, Quench can help you meet your unique entertainment and staffing needs. At Quench we believe in an hands-on staffing experience so we have developed a unique casting software allowing you to hand-pick your team from a selection of available reliable, professional, gorgeous model staff. We are here to exceed your expectations with our amazing team.

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