The Recent Graduate's Guide to Crafting a Perfect Résumé
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Writing a résumé is hard and it’s not something that is often taught in school, so it’s okay to feel overwhelmed about how to write your first résumé and where to start. When you’re figuring out how to write your first résumé, it is important to figure out what you want to gain from the document. What are you going to use it for? Will you be applying to higher education programs, internships, or jobs? Your résumé will differ substantially depending on what you will be using it for, so it’s crucial to figure this out before getting started. If you’re a recent graduate on the job hunt, keep reading for some foolproof résumé tips.
Start with the Basics
When you’re figuring out what information to include on a résumé, start with the basics. You should always create a header with your contact information including your phone number, email address, and location. Just include your city and state; no need to write down your exact address.
If you do have a personal website, include that as well, but do not include the link to your LinkedIn profile. If you’re using LinkedIn correctly, you will be easily searchable, so there’s no need to add the direct link on your résumé.
List Your Skills
Putting your skills at the top of the document immediately increases the effectiveness of your résumé. Recruiters look at each résumé for an average of six seconds each. That means you have six seconds to show that you are qualified and what you can bring to the table. When you put your skills matrix up at the top, this shows the reader exactly what you have to offer and highlights that you are qualified for the position right off the bat.
The quicker you grab someone’s attention and persuade them that you’re the right candidate for the position, the more likely you’ll be to get past the initial influx of applicants.
Gather Your Employment Information
When you’re starting to write your first résumé, you might not have traditional employment information. If you do have traditional work experience, gather your dates of employment, (month and year) job description, projects you worked on, and any additional information you can include like how many people you worked with.
As a new graduate, no one expects you to have a lot of work experience; however, potential employers do want to see any volunteer work, side projects, and/or internships you’ve had. If you need to beef up your résumé, even more, include information about relevant school projects you worked on. This will help highlight your ability to work on a given project under constraints and will help highlight your relevant industry knowledge.
If you’re listing class projects on your résumé, use the school name in place of the company name, and include something along the lines of “[Class Title] Project Manager,” “Student Project Manager,” or “[Class Title] Student” in place of a job title.
Gather Specific Metrics and Achievements for Each Role
The key to a great résumé is highlighting exactly what you’ve achieved and what you can bring to a new position. This is not the place to include a general job description that can be used for anyone with that job title.
Try to answer these questions for each role you put on your résumé:
What did you do in this role?
How many people did you work with or manage?
What kind of projects did you work on?
What were the results of those projects?
This will help ensure that your résumé immediately reflects your achievements and what you can bring to the table. Anyone can say that they’re great at their job, but very few people can actually show it. When you’re noting your achievements, think about how you can quantify what you’ve done.
Gather Your Education Information
Unless it is your highest level of education or you are in your first year of college, do not include information about your high school diploma. Similarly, there is no need to include GPA unless you’re currently in school and have a very high GPA (3.8 or above).
When it comes to listing education, start with the highest level of education at the top and list backward from there.
For example:
Ph.D. information
Master’s information
Bachelor’s information
High School information
*Include certifications and specialized training
When you’re learning how to write your first résumé as a new graduate, certifications and specialized training make a huge difference. Even if you don’t have specific certifications but you’ve had internal training, taken an online course, or even just an online tutorial, include that in your résumé.
For example, you can take some online tutorials and training sessions on QuickBooks or Adobe Photoshop via YouTube and list that as specialized training. As long as the training gives you an advantage and further educates you on a subject, you can list it on your résumé.
If you’re struggling with how to write your first résumé, relax. You’re not alone! Writing a résumé is hard, and it’s often something that people are forced to learn on their own. Just take it one step at a time, gather the required information, and go from there!
When in doubt, you can always hire a professional to help!
About the Author: A native San Franciscan, Michele Lando is a certified professional résumé writer and founder of writestylesonline.com. She has a passion for helping others present the best version of themselves, both on paper and in person, and works to polish individuals' application package and personal style. Aiming to help create a perfect personal branding package, Write Styles presents tips to enhance your résumé, style, and boost your confidence.
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This story was originally published on July 27, 2018, and has since been updated.
MORE ON THE BLOG
3 Mistakes You're Probably Making on Your Résumé
It’s all about your accomplishments.
Photo: ColorJoy Stock
While writing a résumé is necessary for everyone, it can be an incredibly arduous task. It’s not intuitive and it’s not something broached in school, so many people are forced to make do with what they know. But how do you create a document designed to help you succeed when you've never been taught how?
Whether or not you’ve created your résumé on your own or acquired help, there are three mistakes you’re probably making. Fear not, because they are simple fixes that will instantly make your document more effective.
You Don’t Have a Skills Matrix at the Top
I always say this, but by far one of the most important things to include on your résumé is a skills matrix up at the top. This should land below your headlining statement and above your professional experience, but it is extremely important that it’s toward the top of your document. This is where you’ll include any specialized skills, software knowledge, languages, etc. It’s a surefire way to highlight what you can do for the company and what skills you possess.
One study shows that hiring managers and recruiters look at individual résumés for an average of 7.4 seconds each, so it is essential that you highlight your skills at the top of your document. This way, if they only read one section of your document, they will immediately be able to tell if you qualify for the position, or not. You want to give readers an easy and effective way to see what you can do and what skills you possess. By providing this information at the top of your résumé, readers don’t have to dig through job descriptions to figure it out.
You’re Not Writing Your Résumé WithYour Desired Job Description in Front of You
You need to write (or edit) the document as if you’re applying for a specific position. What does this mean? It means that you need to go through the job descriptions that you’re interested in and integrate keywords and phrases throughout your document.
Perhaps you’re happy with your current role, but you eventually want to further your career within the same industry. Do a bit of research and find industry-specific roles that interest you, and use those job descriptions for inspiration. Do they utilize keywords or phrases which you can utilize in your résumé? Does a job description have a more eloquent way of wording one of your job duties?
If you’re not using current job postings to help you write your résumé, you’re doing yourself a disservice. See how industry professionals talk about jobs and utilize that in your document. Using industry jargon will help you appear more professional and knowledgeable about what you do. Some companies also have bots that "read" résumés before they do, to weed out the ones that don't make sense.
You’re Highlighting Your Job Duties and Not Your Achievements
“Subjective terms and clichés are seen as negative because they don’t convey real information,” says Rosemary Haefner, VP of human resources at CareerBuilder. “For instance, don’t say you are ‘results-driven;’ show the employer your actual results.”
It is absolutely important to highlight the specifics of your role, however, if you’re only highlighting the job description and not your achievements, your résumé will not be as effective as it could be. You want to show potential employers what you have accomplished so they can get a better idea of what you will bring to the company and what you can do for them.
If you only talk about the role you played but don’t show them what you did within that role, your résumé will not serve you well. Include as much data and metrics as possible. Here are some great examples of metrics to include in your résumé:
How many accounts did you manage?
How much in sales volume did you secure (weekly, monthly, or annually)?
Did you reduce cost (either by a percentage or dollar amount)?
How many clients did you interact with (daily, weekly, monthly, or annually)?
Did you surpass a quota?
Did you manage a team? If so, how many team members did you manage?
Did you work with any notable clients or vendors?
You may not have metrics off the top of your head, so go ahead and calculate them. Do some research and figure out your personal statistics! As long as you can prove your work and your numbers, you can include them on your résumé.
If you’re one of the many people making these mistakes, all you have to do is fix them and move forward. Writing a résumé is hard, so don’t dwell on your missteps. Learn from them and continue to improve. If you get really overwhelmed, reach out for help. There are people out there (like me) who are willing and able to help. If you ever get discouraged, remember that there’s a reason why certified professional résumé writers have a job.
About the Author: A native San Franciscan, Michele Lando is a certified professional résumé writer and founder of writestylesonline.com. She has a passion for helping others present the best version of themselves, both on paper and in person, and works to polish individuals' application package and personal style. Aiming to help create a perfect personal branding package, Write Styles presents tips to enhance your résumé, style, and boost your confidence.
Love this story? Pin the below graphic to your Pinterest board.
This story was originally published on June 2, 2018, and has since been updated.